Class Registrations

Audience: Epic Administrators, Principal Trainers, Team Leaders

Location: Course Administration > Reports > Epic Systems EMR > Class Registrations

Asynchronous: No

Description: This report allows the administrators, trainers and team leaders to see who is registered in the Epic classroom sessions (e.g. face-to-face activities) for a specific training track / course.  Since most training tracks only have one (1) classroom activity, the report generally reports 0% or 100% but if a course has multiple face-to-face activities in it, the report may show a fraction. In other words, if there are 2 face-to-face activities in the course and the user only registered in 1 of them, the "Registration Rate" column would show 50%.

Important Notes

• Given the number of users, this report is only available on a per training track / course basis. It is not available system wide. To view system-wide information, please see the  Class Registration Rate report.

• The user must be registered in a Epic program in order to show up in this report. If the user is enrolled directly in the course (e.g. outside of a program), it is deemed that the course is not mandatory for this user and as such, the report does not track him/her.

• The report looks for a status of "Booked" or a valid learning record for the classroom session. This means that if a user has registered but did not attend the class or attended but was marked as having failed the classroom portion, then the user would be considered as not having registered.

• The report does not look for course-level learning records. In other words, if an equivalency is granted for the course, the user will still show up as not registered.

• If a face-to-face activity has no sessions in it, it is excluded from the "Registration rate" calculation. In other words, if a course has 2 face-to-face activities but 1 of them is empty (e.g. has no sessions, past or future), then the report assumes the learner is only expected to attend one (1) class.

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