The Performance Review System (PRS) gives its Administrators the ability to configure who will be automatically granted read-access to reviews once they are filled out by supervisors. The options are:
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Only the supervisor who completed the form
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All supervisors the employee was reporting to when the form was assigned to the employee (this is the default option)
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All supervisors the employee reports to currently (read "Important Notes" section regarding privacy limitations with this option)
Step-by-step Guide
To configure the read-access:
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Go to Performance Review System > Settings
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Select your preferred option from the pulldown menu next to "Read access"
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Click on the "Save changes" button
Important Notes
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Option 1 is considered the safest, most secure option. If you select option #1, you can still assign read-access for a form to other supervisors manually if / when needed.
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Option 2 is the default and provides a balanced approach that recognizes employees may have more than one supervisor with a legitimate need to view their review.
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Option 3 is the most flexible, yet least secure option. Anyone with cohort-creation permissions can grant themselves access to reviews by creating a cohort, assigning themselves as its administrator, and adding users—potentially exposing all reviews. Use only in tightly controlled environments.
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The PAS Administrator can always see all locked forms regardless of the setting above.